Dear Parents/Athletes RE:
Spring Break Track Arizona
We
are very excited to continue a track tradition of a spring track trip to Arizona.
The Chandler Rotary Invite is a big invitational that gets teams from Colorado
as well as around the country. We have made arrangements to take a team of up
to 30-32 athletes this spring. Here are some of the details as we move forward.
The meet will be held at Chandler HS in Chandler
Arizona. We already have up to 10 hotel rooms booked for our athletes (4-5 coaches’
less than 6:1 ratio) this number will be the max, but everyone will have the
opportunity to participate. There is a limit of 2 athletes per event and a
relay team. We make every effort to get those interested involved in at least
two events if possible. Some athletes will be able to compete in 2-4 events,
including relays. Other athletes may only compete in one or two events. Again,
there is a limit of just 2 entries in each event, so let us know ASAP. I may be able to add extra in some events. If
multiple athletes want to compete in the same event, the coaches will take the
top performer. This meet is varsity meet and should make our varsity standards
for a meet like this.
Here are some more details: Date: March 22nd-26th: The meet itself is 2 days with a
qualifying mark needed for the second day. The meet that we will have most
athletes in will be March 24th, and we may have a few that compete
on March 25th
Trips: Over
the past many years, Coach Miller has taken athletes on trips to Idaho,
Arizona, and for Cross Country, Arizona and Kansas. Trips are a great
experience for our young athletes to experience a quality big meet and visit
with other students from the region. This will be our 4th trip with
Legend Track. Our top goal for the trip
is not the performances themselves, but the team atmosphere and bonding
that does occur. The trip down and back is long, but kids enjoy the socializing
and comrade that will be just a memorable as the meet itself! This is truly a
team trip!
Travel: As a
team we are working with Arrow for our Charter bus and leave at 6:30am
on Wednesday March 22nd . We will travel by bus and arrive around 7-8:00pm.
We will have some team plans on Thursday (including practice time) and compete
on Friday and Saturday. We will leave from the meet on Saturday night (around
9pm) and travel through the night, and arrive around 1pm on Sunday March 26th.
Hotel: We have hotel
reservations for the Days Inn- Country Club in Mesa, Arizona
We reserved our room last
fall, and space is very tight. There are a number of activities going on in the
area, so additional rooms are going to be very hard to find.
·
333 W Juanita Ave, Mesa, AZ, 85210 United States of
America
Cost: The cost of our trip will be set at $500 –
We are asking for a $150
deposit to commit to your spot on the trip. Due March 9th
The trip costs will
cover the bus, hotel, and 3 team meals. The
team will cover 2 of the main team dinners on the trip and a dinner at the
meet/bus for the ride home. We will ask for athletes to bring cash to help
with additional food/snacks and souvenirs at the meet.
Breakdown:
Hoping for 30 team
members (min) to make the trip affordable for all.
Bus is $9,000 not
including gratuity. With a minimum of 30 athletes = $300 each
Hotel-
Depending on the number of rooms we will need…..10-12 plus the driver. The cost
will be around $3500 for 3 nights (Weds, Thurs, Fri) which would break down to
about $110 each….maybe a little less, depending on the number in the
rooms…..and the boys breakdown vs the girls breakdown plus….I know we may be
able to cut down rooms if we have athletes that have parents in town. Most of
the time, the kids do like to stay with the team and enjoy the team bonding. We
will have a block of rooms, and the hotel does have a pool.
The remaining $80-$100
will help cover the team meal costs….Which puts the total around $500 each. Other
teams that make this trip are charging close to $800.
Since the trip does occur
over spring break, I have had at least 2 or 3 kids/parents mention that they
will make a family trip of it, and fly with parents and not travel with the
team. While we understand your family plans, this will not necessarily reduce
the cost of our ‘team trip’. Our team
has always had 25 to 30 athletes on the trip. I think we could have as many as
36 this year. The bus is our biggest expense at $9000. This is $300 for each
team member. If we don’t have 30 kids ‘ride’ the bus, then it increases the
cost for the remaining teammates. Flying with a group this large is not an
option. There may be a way to reduce some costs if we can get 30+ commitments.
The bus is the best way to get the most kids and families to afford and
participate.
Remember: The trip down
and back is a big part of the experience too! We do understand that other plans
may prevent this in certain situations. Please understand that we are tight on
funds and the trip is all funded by our team raising money and our families.
There is not a budget for these trips. The goal is 30 or more.
We have plenty of
fundraising opportunities to reduce most of these costs!!!
Snap-Raise online
fundraising (very popular and successful by many teams) We raised over $8,000 last year!
We also have our Chili’s
nights, our home track meets, and some ‘sponsorship’ possibilities. There is no
reason that our Arizona team cannot get the entire trip paid for if they participate
in the fundraising! Snapraise is team fundraising service and does take a
smaller cut if we have 70% participation.
Athletes who raise
monies from our fundraiser will count towards the trip. Final payments ($350
remaining after deposit, can be made online in the fees in parent portal. We won’t be able to accept checks after March
10th. You also can split payments up. Final payments will be due
on or before the first week of May. Contact us if you have questions on how
to make payments.
We will have a number
of fundraising opportunities as we have done in the past. Please encourage your
child to get involved with our fundraising! A $150 cash deposit will hold your spot. The
balance can be determined after the fundraiser and other expenses come due sometime
in April.
There will be forms to
complete and more info soon. If you have questions, please ask!!!
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